![]() ![]() “Disable options to download, print, and copy for commenters and viewers” is a neat addition, but it’s not a foolproof security or privacy feature. It’s a way to communicate that the file owner doesn’t want the contents to be shared broadly. This feature is meant as a deterrent and a reminder. Google described the feature as “perfect for when the file you’re sharing contains sensitive information that you don’t want shared broadly or leaked.” That said, remember that you’re still sharing the file: If someone really wants, they can manually reproduce the content, or just screenshot each page. This is very much limited to the Google ecosystem: If you share the file via email, Google can’t help you.Ī notification at the top of the File and Edit menus will let the user know a given file has been limited: Being the file owner is a requirement (though if you really want, you could make a copy of the file, limit it, and then re-share it).įinally, this feature removes all entry points for downloading, printing, and copying in not just Google Drive, but also Google Docs, Google Sheets, and Google Slides on all platforms. This makes sense: If a file is shared with you, you can’t then go ahead and disable downloading, printing, and copying for it. Next, you can’t enable this feature if you don’t own the file. First off, this is only available on Google Drive for the Web (though presumably it will arrive on other platforms sometime soon). There are some more restrictions you should be aware of. If a photo is inside an email message instead of added as an attachment, on your Android phone or tablet, open the Gmail app. ![]() On the flipside, developers can access this functionality through the Google Drive API. I hope this blog on leveraging Google Docs with Data Attachments was helpful.Note that you can’t choose to limit one or two of the three options: If you’re disabling downloading, you’re also disabling printing and copying. The Open process can be repeated to verify a Google Doc, Sheet, and Presentation. Repeating the process and this time I will select “Firefox”.Īfter Firefox opens, authenticate to Google Drive which will then open the PDF which is the third image in the sequence. Unfortunately, Google Chrome returns text not the PDF so back to OneStream. I selected “Google Chrome” as the documents are stored on Google Drive. To view the attachment, select one of the attachments, right-click and choose “Open”.Īn “How do you want to open this file? dialog box will display. Once all four attachments are added, the Data Attachments display will appear the same or similar to the second image after this sentence. With the PDF attachment added, repeat the process for a Google Doc, Sheet, and Presentation. Select “OK” after the “Create Data Attachment” dialog box has been updated. Improvements in each of the following period-close core tasks can provide transformative change and are reviewed in this guide include closing the books and external reporting, periodic reconciliations, and managing the period-close process. Modern Accounting: How to Overcome Financial Close Challenges Paste the URL copied to the clipboard into the File Name dialog box “1”. Once this is done, select the Ellipsis “3”. Proceed with the default Attachment Type “Annotation Detail” “1” and key the name of the attachment as the Title “2”. With the cell selected, right-click and choose “Data Attachments for Selected Cell”. Return to OneStream and select the cell to which the data attachment should be added to. Select “Copy Link” which will copy the URL to the clipboard. Once Google Drive has been accessed, select the document: Google Doc, Sheet, Presentation, PDF, etc., then right-click and choose “Get Link”. Currently, when a link to a file that’s stored in OneDrive or SharePoint is clicked, it opens the file in the online version of the Office application by default. Data Attachments could be added.īefore we create the Data Attachments, open a browser, and access Google Drive. The opening location of Microsoft Office 365 files and documents has long been a subject of controversy. Note this Workflow Profile Type was chosen as the presentation was applicable i.e. ![]() After logging into the application, I set my Workflow POV to Houston -> BudgetV1 -> 2011 and select Houston.Expenses. The training attendee who posed the question works for a company that utilizes Google Docs therefore, the subject of this blog will focus on OneStream Data Attachments with Google Docs.Īs is customary for many of my blogs, I will demonstrate by utilizing the GolfStream application provided by OneStream. An excerpt of the post follows “Is there a URL Link type or other View Member that would allow an end-user to just click on a link from the Data Attachments window after right-clicking on a cell to select “Data Attachments for Selected Cell””. Recently a colleague was conducting an OneStream training course and posted a question to the Perficient OneStream collaboration channel. ![]()
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